Our publishing contract allows us 90 days from the end of the quarter in which sales occurred to issue royalty checks. This means that book sales that take place in the first calendar quarter, for example, will be paid on or before the end of the second calendar quarter. A calendar quarter is three months. The first calendar quarter is January, February, and March. The second quarter is April, May, and June. The third quarter is July, August, and September. The fourth quarter is October, November, and December.
Even though our contract grants us 90 days, our accounting department often uploads the royalty information and begins the check run within 60 days of the end of the calendar quarter. Your "My Book Sales" page will show you when a check has been issued by indicating the amount in green
We send out a LOT of royalty checks. The check run process takes a couple of weeks. In most cases you will receive your check via first class mail within 15 business days of when the "green row" is uploaded to your Publishing Center. If you have Electronic Funds Transfer enabled, your royalties will be deposited into your account electronically even faster. You may switch the method of payment between check and EFT on your Edit My Profile page.
Authors within the United States have a threshold royalty requirement of $25 to receive payment. Royalties less than $25 will be held and paid at the next royalty check cycle that meets or exceeds $25.
Authors outside the United States have a threshold royalty requirement of $100 to receive payment. Royalties less than $100 will be held and paid at the next royalty check cycle that meets or exceeds $100.
Do not throw away your royalty check. Authors have been known to mistake their royalty checks for junk mail.
Do not wait to cash or deposit your check. For accounting liability purposes, checks must be deposited or cashed within 90 days of receipt. After that time frame, the bank will place a stop-payment on them and they will no longer be valid. The bank may also assess a fee to you if you try to cash or deposit a stopped check.
If you either threw your check away accidentally, or waited too long to cash it, and therefore require us to re-issue a royalty check we must charge a nominal check re-issue fee.
The best solution is to keep an eye out for your royalty check when you know it is coming, and to deposit or cash your check immediately upon receipt. If you feel inclined to frame it, as many authors do, make a copy to hang on your wall.